blog Expert Tips Games PN Videos Professionals

How top-earning health and fitness coaches save time, increase their effectiveness, and work + live on their own terms.

How top-earning health and fitness coaches save time, increase their effectiveness, and work + live on their own terms.

Everybody in well being and health ultimately hits the identical wall: Time. Particularly, they run out of it. They begin feeling like there aren’t sufficient hours to teach shoppers, handle their companies, and regulate progress.

How do prime coaches save time, improve their effectiveness, and work on their very own phrases? With very particular methods. On this article, I’ll cowl these methods. I’ll additionally share one of many instruments that’s serving to hundreds of coaches change the sport when it comes to time administration and work flexibility.


Right now’s article is absolutely thrilling as a result of I’m going to cowl one thing that each single individual working in well being and health (or who needs to work in well being and health) must know.

I’ll cowl learn how to:

  • Take inventory of what you spend time on in your corporation.
  • Weed out low-value, annoying actions.
  • Improve the time you spend on profitable and fulfilling duties.

And, in doing so, I’ll present you how one can coach extra shoppers, extra successfully; make more cash; and have extra day off.

Earlier than digging in, nevertheless, I needed to let you realize that the last word teaching time-saver — Precision Vitamin’s ProCoach — is opening up very quickly.

Examined with over 100,000 shoppers, ProCoach makes it straightforward to ship world-class, confirmed vitamin and way of life teaching to your personal shoppers.

It’ll allow you to develop what you are promoting whereas working much less, getting higher outcomes, and dwelling life by yourself phrases.

Need to coach in-person? On-line? Or a mixture of the 2? No matter matches your ideally suited way of life, it’s all potential with ProCoach.

To know ProCoach you first want to know why it was created, and the important thing issues it helps well being and health professionals overcome.

John Berardi shares his early teaching struggles and the way PN went from 20 to over 100,000 shoppers with ProCoach.

Need to know precisely how ProCoach works? Then verify this out.

See how different well being and health execs are utilizing ProCoach with their shoppers.


Need to study much more? Be a part of the Presale Record Right now


In abstract, ProCoach delivers — to your shoppers, in your behalf — a complete teaching answer, full with every day classes, habits, check-ins, and extra.

Plus, as their coach, you’ll help your shoppers by answering questions, providing encouragement, and monitoring progress by means of particular ProCoach software program.

The excellent news? On Wednesday, June fifth, we’ll be opening ProCoach to our PN Certification college students and graduates around the globe.

For now although, for those who’re prepared to start out saving time, growing your effectiveness, and dealing by yourself phrases, learn on.


“If solely I had extra time…

…I might make more cash, be higher at what I do, and even take a weekend off each as soon as in awhile.”

For those who’ve thought this, you’re undoubtedly not alone.

The truth is, you share the identical drawback as a lot of the pushed, formidable, profitable individuals I do know: At a sure level, you attain capability.

On the one hand, that’s nice information. No matter you’re doing is working. You’re in demand. Individuals need to coach with you. Extra individuals than you possibly can deal with.

On the opposite, you’re maxed. You’ll be able to’t discover a solution to enroll extra shoppers, make more cash, or simply take a trip with out magically including hours to the day.

In fact, a few of you may need the other drawback.

You is perhaps new to the sector, excited to develop your small business, and keen about getting extra shoppers… but you don’t really feel like you’ve got the time, power, or assets to create and market an providing to get individuals within the door.

Both method…

Your drawback isn’t truly time. It’s technique.

To tackle extra shoppers and make more cash — all whereas delivering world-class outcomes and dwelling the wholesome, versatile, passionate life you envisioned — you must be extra strategic.

In different phrases, there’s a option to magically add hours to your day.

To get these hours, although, you must study and absolutely undertake sure methods that radically lower the time you spend on lower-value duties. Solely then are you able to switch that “additional” time to a lot higher-value (and extra profitable) duties.

I do know, I do know. When within the depths of “time melancholy” it could possibly really feel like regardless of how a lot you need to energy by way of duties, there are all the time three units of 10,000 different issues to do.

Extra emails, extra periods, and, yeah, your web site might use an replace.

(Take pleasure in a pleasant, lengthy exercise for your self? Or a time without work? That’s humorous.)

It will possibly appear to be there’s no rope that will help you climb over that no-time wall. All you are able to do is bang your head towards it, hoping to at some point break by means of.

Belief me, I had the identical drawback as you.

Earlier than Precision Vitamin was born, I used to be a well being and health coach operating my very own private coaching enterprise in Miami, Florida.

Such as you, I used to be tremendous busy and method too stressed. My frustrations included:

  • Spending 45-60 hours every week coaching shoppers on the fitness center flooring.
  • Spending one other 15-20 hours every week doing issues like program writing, vitamin plan improvement, document holding, billing, and gross sales.
  • Arranging my schedule across the coaching availability of shoppers, i.e. working each early mornings and evenings, plus weekends.
  • Discovering that regardless of how arduous I labored, I couldn’t get previous a sure cap on what number of shoppers I might coach or how a lot cash I might make.

Working 60-80 hours each week, my shopper roster appeared one thing like this:

And, once I was being utterly trustworthy, I noticed the outcomes weren’t all that nice. The breakdown appeared kinda like this:

This went for a number of years. I used to be first annoyed. Then mad.

Then I made a decision to determine it out.

Quick ahead to immediately.

Our 20-person PN teaching workforce works with about 5,000 shoppers a yr. At any given time, every coach works with round 300 individuals.

Even higher? They do it nearly, from wherever on the planet they like.

Considered one of our coaches simply spent one other winter working together with her shoppers from sunny Costa Rica, browsing within the morning, teaching on-line within the afternoon.

One other is a dad of 4 youngsters and he coaches round drop-offs and pick-ups, which he does himself day by day.

One of the best half? Even with this superb flexibility and 10x improve in shopper:coach ratio, we’re nonetheless getting persistently jaw-dropping outcomes like these.


So how does one go from maxed-out and burned-out with 20 shoppers to teaching 300 shoppers, making extra money, dwelling a extra versatile life?

By altering how you consider time administration.

It began again within the mid 2000s once I met a techniques design engineer named Phil Caravaggio.

Phil was accustomed to taking a look at corporations outdoors health — like IBM, Dell, Apple — to see how they used techniques to simplify or amplify their companies.

He taught me that “being busy” isn’t the actual drawback.

As an alternative, the issue is how we take into consideration productiveness and effectiveness.

We’re advised that, to be extra “productive”, we’ve got to work onerous and hustle extra. We’re informed that, to suit extra into every day, we now have to make use of so-called productiveness hacks and juggle every thing that comes at us.

This strategy is basically flawed; it actually simply asks us to do extra with out displaying us how you can do extra of the appropriate issues, much less of the incorrect issues.

It makes me exhausted simply serious about it.

In fact, productiveness and effectiveness isn’t…

  • sleeping much less, working extra, and hustling more durable,
  • multi-tasking your social media whereas a shopper is cursing by means of burpees,
  • one million cobbled collectively “productiveness hacks” which might be purported to make you extra environment friendly however truly simply make your mind harm.

Productiveness and effectiveness is…

  • organizing and prioritizing your time ruthlessly,
  • ditching low-value duties and changing them with high-value duties,
  • automating the issues that may be automated,
  • focusing the remainder of your time on issues that we name distinctive talents.*

*Distinctive talents are the issues that a) you’re uniquely good at, b) you take pleasure in doing, and c) make an actual impression on your enterprise.

Again within the day, we would have liked a system. And so do you.

Again within the early days of Precision Vitamin, we sat down to determine find out how to:

  • coach extra shoppers,
  • get higher outcomes with every shopper,
  • make more cash, and
  • reclaim our time.

To perform these objectives, we’d have to give attention to getting a while again and driving towards effectiveness. We approached it by:

  • First, determining which duties have been low-value and repeatable.
  • Subsequent, automating and personalizing the stuff that was repeatable.
  • Lastly, spending our newfound hours on higher-value duties.

Need to know precisely how we did it?

Right here’s the Four-step components we initially developed to teach extra individuals to raised leads to much less time. (It’s additionally the method that underpins ProCoach, which you should use in your enterprise too).

Step 1.
Check out the place you’re spending your time.

Once I first got here up towards main time administration frustrations, I used to be spending round 60 hours every week on the health club flooring in one-on-one shopper periods…

…plus a further 15-20 hours every week on enterprise administration duties like report preserving, program writing, lead nurturing, advertising, and on-the-fly way of life teaching.

I obtained a ton of achievement teaching shoppers by way of occasions once they felt overwhelmed, incapable, or caught — in truth, in these areas, I felt irreplaceable.

Frankly, all the things else I did in my enterprise appeared like a time waster. So I received actual with precisely what I used to be spending my time on.

Right here’s how you are able to do the identical:

What to do

Spend a pair weeks documenting the place each minute of your workday goes and the way these minutes make you are feeling.

Then divide the duties you doc into two classes:

1. Time wasters

Time wasters are the duties that make you mad and by no means go away; the stuff that makes you dread getting up within the morning.

For me, it was the stuff that appeared like “busywork” — invoicing, counting shoppers’ reps, answering primary questions on protein and peanut butter.

Keep in mind: Your “time wasters” may be totally different from mine. Everybody’s distinctive talents and enterprise objectives are totally different.

2. Time warriors

Time warriors are the duties you do for your enterprise that you simply love, that you simply really feel have a tangible impression in your revenue, and that you realize you’re uniquely fitted to.

What do your shoppers 100% rely in your for? What do you do this makes them so excited and brag to their pals? What are the particular issues that solely YOU may give them?

Once more, the reply will rely in your specific strengths and enterprise objectives. Perhaps you will have a powerful grasp on vitamin teaching? Or advertising? Otherwise you’re a work-from-home mother who can crush it serving to new moms keep a match life after youngsters.

Step 2.
Automate each “time waster” you possibly can.

Your objective is to spend considerably much less time on duties you dislike and that don’t notably help shopper outcomes or enterprise progress.

Ask your self: Am I reinventing the wheel each time I write a exercise program or reply an e-mail about peanut butter?

(In that case, that’s in all probability one purpose why you resent the duty a lot.)

Give it some thought: A lot of your job as a coach is made up of labor that you simply repeat time and again and over.


  • Assist shoppers outline and decide to well being and health objectives.
  • Design exercise and vitamin plans for individuals who have widespread objectives.
  • Examine in on shopper adherence and supply accountability.
  • Create and distribute advertising supplies for his or her enterprise.

Have you ever ever observed that shoppers all appear to have the identical questions?

  • “What number of energy can I eat?”
  • “What number of reps this time?”
  • “What exercise can I do alone this week?”
  • “Is it OK to eat cheese whereas I’m on trip in France?”

Are you able to even rely the variety of occasions you’ve typed the identical consuming recommendations? Or what number of occasions you’ve despatched a passionate plea to maintain going?

Or what number of occasions you’ve stated, “Sure, take pleasure in France, and the cheese!”

The reality is, you’re offering the identical primary info many times (and many times), barely adjusted for every particular person.

Now think about with the ability to automate 90 % of labor concerned in your “time-wasting” duties.

When you’ve been in teaching lengthy sufficient you’ll understand that the arc of a shopper sometimes follows a specific sample: It’s a must to move alongside sure information at sure occasions, it’s a must to take measurements at specific benchmark moments to trace progress, and so forth.

So take your listing of repeated/repeatable “time wasters”, and full (and — that is essential — save) the work in a single fell swoop.


1. Create your “Basic” file.

Open up a brand new doc in Phrase or Google, or no matter software you favor. Make an inventory of the forms of written communication you want time and again in your corporation. For the standard teaching biz, it will in all probability embrace:

  • details about providers and pricing
  • welcome messages
  • reminders about upcoming periods
  • post-session check-ins
  • month-to-month “how’s it going?” emails
  • common “you’re doing nice” emails
  • requests and steerage for knowledge like weight, measurements, and so on.

After you have your classes, write (or paste in from emails you’ve already written) the messages themselves.

Relying on the character of your enterprise choices, and the way typically you wish to verify in with shoppers, there could be a variety of normal emails to doc. Take a number of weeks to get this finished. Don’t rush — do it proper.

You now have your “Basic” file — an excellent strong basis for any basic enterprise communication you could ship out.

2. Create your “Packages” file.

No matter providers you supply in your corporation, you undoubtedly have to speak about them time and again.

Begin a brand new doc and record them out. This may embrace:

  • exercise plan (weight reduction)
  • exercise plan (weight achieve)
  • meal plan (weight reduction)
  • meal plan (weight achieve)
  • meal planning methods
  • consumption questionnaires
  • physique measurement tips
  • objective setting ideas

Write (or paste in from packages you’ve already written) and save into this doc.

Right here once more, this activity may take a while, particularly in case you’re writing packages and questionnaires from scratch. These assets can pay you again on your time, belief me.

That is now your “Packages” file, from which you’ll be able to pull any time it’s essential talk what to do to your shoppers (or what your corporation provides to potential shoppers).

three. Create your “Emails” file.

Undergo a pair months’ value of “despatched mail” messages and search for patterns. Within the seeming hodgepodge of your communications with shoppers, there are in all probability numerous repetitions. Sometimes, coaches ship numerous messages relating to:

  • questions on vitamin and exercise packages
  • meal-planning challenges
  • questions on vitamin fundamentals
  • basic anxieties about life/objectives/packages/progress

Which emails are nearly the identical?

In a brand new doc, make an inventory of your e mail classes. Beneath every class heading, paste in your greatest e-mail on the subject, and tweak/good it as essential. Reserve it.

That is your “Emails” file, which you’ll be able to confer with each time you want to talk with a shopper (or potential shopper) by way of e-mail.

Four. Create your Grasp Folder.

Save your “Basic”, “Packages”, and “Emails” information in a single folder that’s useful so that you can entry. Now, you’ll have a grasp database of all the commonest issues you have to share together with your shoppers. You’ll be able to pull from them whenever you reply to questions otherwise you proactively ship messages to your shoppers.

You simply saved your self hundreds of hours.

Step three.

By the point you pull info out of your Grasp Folder and paste it into a brand new doc or physique of an e mail, you’re 90 % achieved.

The opposite 10 %? Customizing for the precise shopper or prospect you’re speaking with.

  • Begin with a pleasant greeting and a sentence or two about how they’re doing, what they’ve been as much as, and so forth.
  • Now, personalize your reply or info based mostly on the shopper or prospect’s particular query.

Signal and ship. All set.

Step Four.
Put your saved time towards “time warriors” (and a long-awaited trip).

The hundreds of hours you simply saved? A few of them get delivered straight to your private life. Spend a while together with your youngsters, take your self on trip.

Significantly, it’s time.

Additionally making an attempt to develop what you are promoting? Now’s your probability.

Put a variety of the “gained” hours towards high-value duties — i.e. your “time warriors”.

Keep in mind, these are the duties that 1) you’re keen on doing and are uniquely good at, 2) can’t be automated, three) have a tangible influence on your corporation and earnings.

That would embrace spending one-on-one time with shoppers in a way more focused means (i.e. ONLY to work on the raise they’ve been fighting or ONLY to assist them discover a answer to their I-don’t-have-time-to-cook drawback).

Or it could possibly be lead nurturing. Or extremely focused advertising. Or operating group teaching periods. Or engaged on a certification.

In the long run, right here’s a important, often-missed level: A time-management system based mostly on automation permits you to be extra private.

When you can automate the common materials, then you might have extra time to interact with individuals by listening, understanding, customizing recommendation, and interacting.

What to do subsequent:
Some ideas from Precision Vitamin

You’re you, and what you are promoting is what you are promoting.

I can share the methods that labored for me and for Precision Vitamin, however you get to select what’s greatest for you.

When you’re feeling overwhelmed, begin right here.

1. Re-frame “If solely”

Cease saying “if solely I had extra time” and begin taking command of your time.

Evaluate your duties and assess which of them are “time wasters” and which of them are “time warriors”.

Contemplate: How are you going to free your self as much as do extra of what’s most necessary? How are you going to use techniques to do much less of what’s not essential?

2. Cease working more durable. Begin working smarter.

Techniques have been invented to clean and streamline processes, and take busywork off your plate.

Attempt the PN motto: “By no means repeat your self”.

If there’s one thing you do greater than as soon as, you possibly can in all probability automate it or make it extra environment friendly by some means.

Get stuff out of your thoughts, off the Publish-it notes, and right into a program that may do the work of organizing and remembering for you.

Develop into vigilant: Each time you do one thing that you realize you’ll need to repeat later, seize it in Phrase or a Google doc. Hold that file useful so you’ll be able to copy-and-paste it subsequent time you want it.

In the meantime, if in case you have present techniques, consider them. What’s working properly? Which of them do you belief most, and why? Goal to perform a little extra of what’s already working.

three. Be certain that your efforts align with the life you need.

If the genie jumps out of the bottle and also you lastly get the free time you’ve been wishing for, what is going to you do with it?

Will you employ it for the certification you need to get? Improve your net presence? Have extra personalised exchanges together with your shoppers? Or spend high quality time with your loved ones?

Know what you need your time for.

Then be deliberate and intentional about how you employ it.

Able to construct a thriving teaching apply?

Examined with over 100,000 shoppers now, Precision Vitamin’s ProCoach makes it straightforward to ship the sustainable, research-proven vitamin and way of life teaching mentioned on this article to anybody who wants it… from paying shoppers and sufferers, to household, to co-workers, to family members.

Need to coach in-person? On-line? A mixture of the 2? No matter matches your very best way of life, it’s all potential with ProCoach.

With the ProCoach curriculum, teaching instruments, and software program, you’ll be capable of flip what you discovered within the Precision Vitamin Certification right into a thriving apply, getting higher outcomes with dozens, even tons of, of individuals whereas working much less and dwelling life by yourself phrases.

? Add your identify to the presale record. You’ll save 30% and safe your spot 24 hours earlier than everybody else.

On Wednesday, June fifth, 2019, ProCoach turns into obtainable to all Precision Vitamin Certification college students and graduates.

For those who’re and need to discover out extra, I’d encourage you to hitch our presale record. Being on the presale record provides you two particular benefits.

  • You’ll pay lower than everybody else. At Precision Vitamin, we wish to reward probably the most and motivated professionals, as a result of they all the time make one of the best college students and shoppers. Be a part of the presale listing and we’ll offer you 30% off the month-to-month value of Precision Vitamin’s ProCoach.
  • You’re extra more likely to get a spot. Keep in mind, final time we bought out inside hours. However by becoming a member of the presale record you’ll get the chance to register 24 hours earlier than everybody else, growing your probabilities of getting in.

Should you’re prepared to assist extra individuals reside their healthiest lives, develop what you are promoting, and fear much less about money and time… ProCoach is your probability.


// set _fbq to repair any dependencies downstream
//var _fbq = f.fbq; // this breaks the pixel code

fbq(‘init’, ‘399328443574513’);
fbq(‘monitor’, “PageView”);

About the author